Position Title: Administrative Specialist III
Security Clearance (Required): Secret (Deal Breaker)
$ads={1}
Position Description:The Administrative Specialist III supports company operations by maintaining office systems and records. Responsibilities include:
- Oversees the preparation and generation of all contract related documents ensuring compliance with both contract and company policies.
- Serves as the Contract Site HR Representative with responsibility for the following areas: Employee Relations, salary administration, personnel actions.
- Conducts complex financial studies and reviews operating budget pertaining to Task/Event related activities. Prepares recommendations to Senior Managers and Government officials to counter overruns.
- Conducts complex financial studies and analysis pertaining to out year forecasts utilizing present and past cost information. Provides recommendations to Senior Managers and Government officials to assist in the operations of the contract.
- Monitors all contract funding and related issues ensuring appropriate actions are implemented to negate overruns.
- Oversees the preparation and submission of CDRL reports.
- Creates weekly and monthly manpower reports.
- Oversees the preparation of travel costs to include travel preparation.
- Oversees the preparation of overtime costs to include cost estimates.
- Serves as liaison between Contracting Officer’s Representative and Government budget officials and senior managers in the areas of HR, Contract Administration, Finance and Accounting, Security.
- Supervises all recruiting activity.
- Provides recommendation for recruitment, selection, retention, termination or reassignment of personnel to Senior Managers.
- Assist Facility Security Officer in the Implementation of Security Program.
- Review and approve timecards and expense reports for employees.
- Must be able to work independently but also directly with senior leadership.
- Must be organized and able to prioritize many tasks at once. Proficient in Excel, SharePoint, Word and PowerPoint.
- Maintains office services by organizing office operations and procedures; controlling correspondence; designing filing systems; reviewing and approving supply requisitions; monitoring clerical functions.
- Provides historical reference by defining procedures for retention, protection, retrieval, transfer, and disposal of records.
- Maintains office efficiency by planning and implementing office systems, layouts, and equipment procurement.
- Designs and implements office policies by establishing standards and procedures; measuring results against standards; making necessary adjustments.
- Maintains program staff by assisting in orienting new employees in company operations, and out-processing departing employees.
- Designs/Assists the Program Manager with developing marketing materials and marketing Caelum to ensure continued growth.
- Acts as liaison with Caelum Facility Security Officer (FSO) to ensure AKO creation and CAC approvals are processed and processing System Authorization Access Requests (SAARs) for Caelum employees.
Required Experience:
- Four (4) years’ experience and must be proficient in MS Office suite of tools (Outlook, Excel, Word, PowerPoint, Project and Teams).
- Must be certified as able to type at a rate of at least 40 words per minute. Certificate of proficiency issued by a teacher of typing in a public or parochial high school, an accredited education institution, or an official of a state employment office is required.
- Excellent oral and written communication skills.
$ads={2}
