Agency : State Employee Retirement System
Closing Date/Time: 07/12/2023
Salary: $3,367.00 - $4,552.00
Job Type: Salaried Full Time
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County: SangamonNumber of Vacancies: 3
Plan/BU: RC014
This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.
All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.
Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.
Posting Identification Number 28156
We invite qualified applicants to apply for the position which serves as an Office Associate in the Files Section of the Administrative Services Division at State Retirement Systems (SRS). This position is responsible for organizing paperwork into batches to scan into a centralized database to view member records and verifying these records for quality assurance purposes. This position is also responsible for entering member nominated beneficiary information and preparing and mailing member information/application packets. The ideal candidate should be self-motivated, a quick learner, and have a positive attitude. SRS is conveniently located on the west side of Springfield with free parking on-site.
Position Essential Functions
1. Reviews and prepares correspondence for imaging.
2. Reviews and verifies legal beneficiary documents, employing judgment in applying policies and procedures.
3. Monitors Files Section e-mail in-box.
4. Serves as back-up mail and delivery messenger.
5. Maintains and makes corrections to the File Location System based on twice daily computer generated "pull" lists.
6. Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.
Minimum Qualifications
1. Requires knowledge, skill, and mental development equivalent to completion of high school.
2. Requires two years of office experience.
Preferred Qualifications
- Requires extensive knowledge of office practices, procedures and programs.
- Requires working knowledge of alpha-numeric sequencing.
Conditions of Employment
- Requires a valid Driver's License.
- This position is considered medium work as defined by the U.S. Department of Labor (20 CFR 404.1567(c)). Medium work involves lifting no more than 50 pounds at a time with frequent lifting or carrying of objects weighting up to 25 pounds.
Work Hours: 8:00a.m. - 4:30p.m., Monday - Friday, in the office on a full-time basis
Work Location: 2101 S Veterans Pkwy Springfield, IL 62704-6527
Agency Contact:
Jenny Reichart
Email: Jenny.Reichart@SRS.Illinois.gov
Phone #: (217) 785-6955
Job Family: Office & Administrative Support
APPLICATION INSTRUCTIONS
Use the “Apply” button at the top right or bottom right of this posting to begin the application process.
If you are not already signed in, you will be prompted to do so.
State employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of the Illinois.jobs2web.com homepage in the blue ribbon.
Non-State employees should log in on the using the “View Profile” link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account.
If you have questions about how to apply, please see the following resources:
State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid
Non-State employees: on Illinois.jobs2web.com – click “Application Procedures” in the footer of every page of the website.
The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:
- donotreply@SIL-P1.ns2cloud.com
- systems@SIL-P1.ns2cloud.com
The purpose of State Retirement Systems is to provide an orderly means whereby aged or disabled employees may be retired from active service, without prejudice or hardship, and to enable employees to accumulate reserves for themselves and their dependents for old age, disability, death and termination of employment, thus effecting economy and efficiency in the administration of the State Government.
