Project Coordinator for University Events

 

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General Information

Vacancy Open to

All Candidates

Employment Type

Permanent - Full-time

If time-limited, note appointment end date

Hours per week

40

Months per year

12

Position Number

000105

NC Salary Grade Equivalency

GN11

Classification Title

University Program Specialist - Journey

Working Title

Project Coordinator for University Events

Salary Range

$51,986 - $54,000

Anticipate Hiring Range

$51,986 - $54,000

FLSA Status

Non Exempt

Division

University Advancement

Department

Community Relations & Events (Adm)

Work Unit

University Events

Work Schedule

8:00 am – 5:00 pm; Monday – Friday with occasional evening and weekend hours required, as necessary.

Primary Purpose of Position

The Project Coordinator provides support to the Executive Director of University Events and the entire University Events team. This position is responsible for managing administrative and budgetary tasks, project coordination and management. The project coordinator manages and assists with event deliverables including mailing lists, invitations, event reservations, and event calendar. This position will serve as the primary contact for internal and external administrative and business requests, and remain current on all University Events projects and business practices.

Minimum Education/Experience

Required Minimum Qualifications:

Bachelor’s degree and one year of experience related to the area of assignment; or equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.

University Preferred Qualifications:

Graduation from a four year college or university and at least three years of program associate experience; or an equivalent combination of training and experience..

Essential Job Duties

This position provides project management and administrative support to the Executive Director of University Events and the entire University Events teams. The Project Coordinator for University Events is responsible for managing the administrative operations, budget and financial processes for the department. This position is also responsible for providing the support needed to manage event deliverables and coordinate projects for the department.

Summary of Responsibilities

• Work with the entire Events team to establish internal project management procedures and policies; including tracking and reporting on the progress of projects.
• Assist with the coordination and execution of events, including events hosted by the Chancellor and Commencement. Be available as backup for event managers, if needed.
• Manage and maintain the Executive Director’s calendar, including scheduling and coordination of logistics for meetings.
• Responsible for budget management, including processing and tracking expenditures; purchasing; maintaining and reconciling transaction journals.
• Coordinate event deliverables such as mailing lists, invitations, event reservations, and event calendar.
• Serve as primary contact for internal and external administrative and business requests.
• Manage event data and update contact information.
• Understands the goals and priorities of the department, division and University.

Other Work Responsibilities

Departmental Preferred Experience, Skills, Training/Education

• Bachelor’s degree and 3 years of experience in office management, event coordination, project management, or equivalent combination of training and experience.
• Experience working in a University setting is preferred.
• Ability to manage multiple projects and deadlines.
• Strong attention to detail and organizational skills.
• Excellent interpersonal, verbal and written communication skills.
• Proficient in Microsoft Office and Google Suite.
• Ability to work evening and weekend hours.

Necessary Licenses or Certifications

Work Location

Foundation Building

Posting date

07/20/2023

Closing date

08/03/2023

Proposed Hire Date

08/21/2023

Contact Information

Special Notes to Applicants

UNC Charlotte Benefits Information: https://hr.charlotte.edu/benefits

The finalist will be subject to a Criminal Background Check.

Please upload reference information including names, position titles and company/institutions, phone numbers, and email addresses of at least two current/previous supervisors.

• The Search Committee will not contact references without first verifying permission with the finalist.

Please ensure your full range of knowledge, skills, abilities, experience, and education are listed on your application.

• Do not write ‘see resume’ on your application when completing the job duties section.

If you answer the questions at the end of the application, please ensure your application reflects the knowledge, skills, abilities, and experiences to support your answers (see job duties section of previous employment).

• Failure to answer the questions at the end of the application will not preclude your application from being considered but may result in your application not receiving full consideration of your knowledge, skills, and abilities.

Please submit a resume and cover letter with your application.

• These documents will be used to evaluate your written communication skills as well as supporting documents of your knowledge, skills, abilities, education, and professional experience.

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